#905 Reminder: HOT TOPIC! SHARP Subject Areas and Dashboards

REMINDER: DATA WAREHOUSE USERS

The SHARP (HCM) data warehouse subject areas and dashboards will be unavailable beginning at 7:00 AM Wednesday, April 27^th for maintenance.  The maintenance is expected to take the rest of the week and through the weekend.  We will notify you in a follow-up message when it becomes available again.   

Sincerely,

SHARP Team

#905 HOT TOPIC! SHARP Subject Areas and Dashboards

ATTENTION: DATA WAREHOUSE USERS

The SHARP (HCM) data warehouse subject areas and dashboards will be unavailable beginning at 7:00 AM Wednesday, April 27^th for maintenance.  The maintenance is expected to take the rest of the week and through the weekend.  We will notify you in a follow-up message when it becomes available again.   

Sincerely,

SHARP Team

#904 Vacation Overage Message Posted on State Employee Services Website

Vacation Overage Message Posted on State Employee Services Website
We have just posted the following Vacation Overage message on the State Employee Services website www.kansas.gov/employee beneath the “Important Notices” section.

The Department of Administration, Division of Personnel Services, is providing you this notice in the event you wish to refer your employees to the website for information on this topic.
“The last day to use vacation leave that is over the maximum is Saturday, June 11, 2011*. Read More…..

*Vacation Overage Information

Classified employees, and unclassified employees who follow Executive Order 04-13, and whose vacation balance is, or soon will be, over the maximum: You must use your excess vacation leave by Saturday, June 11, 2011 (or a preceding work day, such as Friday, if you do not work Saturdays).

If you are unable to take the excess vacation leave, your Human Resource or Payroll office will ensure up to 40 hours of vacation leave that is over the maximum allowed is converted to sick leave at the end of the fiscal year.

The hours you accrue during the 05/29/11 - 06/11/11 pay period are not affected.

The table below outlines the accumulation limits based on your length of service if you are a classified employee, or an unclassified employee who follows Executive Order 04-13. If you are unsure if you fall into this category, contact your Human Resources office for assistance as your maximum accumulation may differ.

Length of Service	Maximum Accumulation
Less Than 5 Years	144
5 Years and Less Than 10	176
10 Years and Less Than 15	208
15 Years and Over	240

Leave balances are viewable in the View Leave Balances section of State of Kansas Employee Self Service. However, please note that Vacation Leave Overages, if applicable, are not displayed separately from the Vacation Ending Balance.

If you have questions, please contact your Human Resource or Payroll office.”

#903 SHARP (including Self Service) is available again (4/20/2011)

SHARP, including Self Service, is available again.  Thank you for your patience. 

#903 SHARP (including Self Service) will be taken down from approximately 1:00 - 1:30 PM today (4/20/2011)

The SHARP System (including Employee Self Service) will be taken down from approximately 1:00 - 1:30 PM today (4/20/2011) to resolve browser issues that are being experienced by employees in an agency while using Employee Self Service.

We will notify you as soon as the system becomes available after 1:30.  

We apologize for any inconvenience this may cause.

#902: Workers Compensation Efficiencies

Workers Compensation Efficiencies

We have been notified that there has been an increase in the number of adjustments needed for employees receiving workers compensation wage replacements. The reason for the delay can be attributable to the timing of payments of wage reimbursements.

The following information was developed by the State Self Insurance Fund (SSIF) in the hopes of expediting workers compensation payments, which in turn should allow for more timely workers compensation timesheet defaults (WCH/WCE codes in timesheets).

The State Self Insurance Fund (SSIF) is responsible for entering disability payment for employees that are taken off work or given restrictions by an authorized treating physician that the employer is not able to accommodate due to a compensable work comp injury.  To ensure  this is done in a timely manner, we need participation from injured workers as well as all agency personnel.  Please see below for what is needed from the injured worker and the agency to enable SSIF to accomplish this task timely.

·         Injured worker must request a written work status that provides 24 hour per day restrictions from the authorized treating physician at each and every appointment.  This work status also needs to include the appointment date/time for the follow-up visit.

·         Injured worker must deliver the work status to their agency immediately after the appointment or immediately the next morning.

·         Agencies must notate on the work status if the restrictions can or cannot be accommodated and beginning what date that the restrictions can or cannot be accommodated.

·         The notated work status then needs submitted immediately to SSIF by fax (785-296-6995) or e-mailed directly to the appropriate adjuster.

Please remember, if an injured worker has an appointment with the authorized treating physician on the last Friday of the pay period and we don’t receive the work status until late in the day, or until Monday, the workers compensation hours will not be in SHARP until the day after the adjuster enters the workers compensation pay for that pay period.

This process will provide the assigned SSIF Adjuster the information needed to enter the workers compensation hours Tuesday through Friday during the week prior to pay calc week so agency time keepers can see the workers compensation hours when they enter time/leave during the payroll calculation week.

#901: SHARP will be unavailable April 15-17

The SHARP system will be unavailable beginning at 6:00 p.m. on Friday, April 15, 2011 and may not be available again until 1:00 p.m. on Sunday, April 17, 2011. The Department of Administration will be archiving historical data in the SHARP system related to calendar year 2005. SHARP system tables being archived include employee timesheet information, W-2 data, paycheck data, employee payroll balances, and selected other payroll-related data.
If the archive process completes early enough on Saturday, April 16, 2011, the SHARP system may be available sometime in the afternoon. However, agencies should plan for the system to be unavailable on this day. Once the archive is complete, the data for calendar year 2005 in the tables noted above will no longer be available in the SHARP database.
Please note the KPAY318 report uses data stored in the balance tables affected by the archive process. Therefore, you will no longer be able to generate this report for calendar year 2005. If the agency needs a record of an employee's earnings, taxes and deductions for a particular year, it will be necessary for the agency to generate and print the KPAY318 report prior to the archive date for that year.