We have been notified that there has been an increase in the number of adjustments needed for employees receiving workers compensation wage replacements. The reason for the delay can be attributable to the timing of payments of wage reimbursements.
The following information was developed by the State Self Insurance Fund (SSIF) in the hopes of expediting workers compensation payments, which in turn should allow for more timely workers compensation timesheet defaults (WCH/WCE codes in timesheets).
The State Self Insurance Fund (SSIF) is responsible for entering disability payment for employees that are taken off work or given restrictions by an authorized treating physician that the employer is not able to accommodate due to a compensable work comp injury. To ensure this is done in a timely manner, we need participation from injured workers as well as all agency personnel. Please see below for what is needed from the injured worker and the agency to enable SSIF to accomplish this task timely.
· Injured worker must request a written work status that provides 24 hour per day restrictions from the authorized treating physician at each and every appointment. This work status also needs to include the appointment date/time for the follow-up visit.
· Injured worker must deliver the work status to their agency immediately after the appointment or immediately the next morning.
· Agencies must notate on the work status if the restrictions can or cannot be accommodated and beginning what date that the restrictions can or cannot be accommodated.
· The notated work status then needs submitted immediately to SSIF by fax (785-296-6995) or e-mailed directly to the appropriate adjuster.
Please remember, if an injured worker has an appointment with the authorized treating physician on the last Friday of the pay period and we don’t receive the work status until late in the day, or until Monday, the workers compensation hours will not be in SHARP until the day after the adjuster enters the workers compensation pay for that pay period.
This process will provide the assigned SSIF Adjuster the information needed to enter the workers compensation hours Tuesday through Friday during the week prior to pay calc week so agency time keepers can see the workers compensation hours when they enter time/leave during the payroll calculation week.
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